Paperless-ngx for archiving

Convert your physical paper archive into a digital archive searchable in seconds: scan contracts, official letters, or vendor invoices, and the system performs Optical Character Recognition (OCR) on Arabic and English text inside, categorizes the file by correspondent, document type, and date, and preserves the original. You can then locate any document by searching any keyword inside its text. The entire archive resides on a server we host for you in Egypt.

If you are looking for an electronic archiving system or an alternative to DocuWare and proprietary document management systems, this replaces:

• Paper archives crammed into physical filing cabinets.
• Licensed proprietary document archiving software like DocuWare.
• Unstructured scanned file folders lacking indexing, search, or metadata.

• Arabic and English OCR: text extraction from scanned document images, rendering every file full-text searchable.
• Full-text search across all documents, with highlighted keyword matches in search results.
• Classification by correspondent, document type, and tags, alongside custom metadata fields like contract numbers.
• Machine learning auto-tagging that learns from past filing decisions to suggest correspondents, types, and tags.
• Automated ingestion: designated network folders polled from office scanners, or dedicated inboxes consuming email attachments.
• Original preservation alongside an archival PDF/A copy optimized for long-term digital preservation.
• Custom disk storage paths, organizing files on server storage by organization and fiscal year.
• Workflow automation rules triggering actions upon document arrival, such as assignees or custom tags.
• Access permissions per document: control who views or edits specific files.
• Document notes and time-limited external sharing links for third-party collaborators.
• Saved dashboard views on the home screen, such as "This Month's Invoices".

The archive is built on Paperless-ngx, an open-source document management system.

• Arabic: OCR extraction and full-text search for Arabic documents work out of the box; the admin interface is largely in English, and we can translate it into Arabic under customization.
• Hosting: we host it for you in Egypt, sizing host computing and storage volumes to your archive scale and expected intake, backed up inside Egypt (infrastructure design).

• Integrates with: company file sharing, electronic document signature, and accounting.

• Professional offices handling confidential client files and paper agreements.
• Importers and exporters maintaining extensive trade documents and customs releases.
• Schools and training centers managing student dossiers.
• Small and medium enterprises needing an organized incoming/outgoing correspondence archive.